![]() ![]() In this case, I'm going to say 12 and I'm going to hit Save. So maybe you have some standardization or some common size durations, you can easily click them down below here. One of the things that I like is that it will include some of the more recent sizes as well. I'm going to come down here to Card Size and I'm going to pick another number. Maybe this one is going to be only three hours in case, I'm going to hit Save here and let's go back, and maybe this Redesign website which is going to take an awful lot more time. I'm going to add a size here to this one. Now, if I come up here to the Card Size icon, I can click on Settings, and I can choose to add other things to the front of the card as well, including the amount of time spent or the amount of time remaining, but I'm going to leave those unchecked here just at the moment. I'm just going to hit Save here so you can see what this looks like on the card itself, so not only can I see it here within the card, but if I close the card, I can see that it has an estimated time of six hours. Immediately, it's going to fill in the remaining slot here, meaning that there are six hours remaining. So maybe in this case, I'm going to say that this article's probably going to take me a total of six hours. If I open this up, it gives me three different fields which I can start filling in. Well, here under the Power-Ups header, you can see that there is the Card Size button. So let's go in here and look at this card here and let's say there's this New Article, it's assigned to me but I want to estimate how much effort it's going to take. Now the good news is is that this is a free Power-Up so it will not cost you anything additional. ![]() So in this case, we're going to make use of a Power-Up called Card Size by Screenful. These are essential aspects to get the most information out of the tasks and the things that you're managing here within your Trello board, but often something that is missing is how much time or how much effort is going to be applied to those cards and how much time been spent actually working on those cards as well. You're already going to be familiar with adding things such as a due date or labels or members to your cards. Now in step number two, we want to add some more valuable information to our cards. So if you happen to have a list which is growing exponentially, that may be a clue for you to split that list into another list, making sure that you can come into Trello at any point in time and get a great snapshot view of what is going on. This is a perfect opportunity to split or separate these lists so I can tell this information not only to myself but to every member whom I'm collaborating with. Maybe you've ordered these books and there's nothing else you can do at this point in time until they arrive, or maybe you're still waiting to hear back from these vendors so I don't want to leave them in In Progress because this might build up very, very lengthy and may not tell the entire story. Sometimes there can be a card which is simply out of your hands at the moment. So for example, many people ask me, "Scott, why do I have a Pending List, or sometimes I'll label this Waiting For?" I find this can actually be one of the most valuable list in all of my Trello setups. However, you want to be very specific as to what each of these stages represent, making sure that you don't have too many or too few for your needs. I've got five different lists, Ideas, Tasks, In Progress, Pending, and Complete and the goal is to create cards on the left hand side of the screen and move them over to the right hand side. In this particular example, you can see I have a fairly straightforward setup. However, I find that far too many Trello users are not using it or optimizing Trello in such a way. At its core, Trello is based on the Kanban method, the method of moving cards or moving tasks through different stages. And let's dive in with the first step or the first thing I want you to think about and that really is your lists or your different stages. Hello, everyone, Scott Friesen here at Simpletivity helping you to get more done and enjoy less stress. If you clicked on this video, you're probably already using Trello for your project management needs, but are you getting the most out of this tool? Well, in this video, I want to show you five different things you should be thinking about so you can get the most out of Trello whether you're managing a small business or an entire team, five different steps you should take so you can optimize your Trello setup. This video is sponsored by Rewind Backups for Trello, more about them a little later in the video. ![]()
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